PAIR AI: Women in AI Panel

Summary

PAIR, an AI adoption platform helping organisations turn AI capabilities into measurable business value, wanted to bring together women working in and around artificial intelligence for an engaging panel discussion exploring their experiences, lessons learned and the role women can play in shaping the future of AI.

With the event taking place in New York City and much of the client team based in the UK, PAIR needed a reliable local event partner to support the planning and delivery. Working within a defined budget was also a key consideration, ensuring a professional and welcoming experience without unnecessary expenditure.

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The Challenges

Working within a defined budget was another important consideration, with the need to source quality catering and hospitality services while making the most of the available funds.

With limited client representatives attending in person, Chill Out! also needed to act as an extension of the PAIR team, taking responsibility for the onsite logistics and allowing the client to focus on the panel discussions and their guests.

The Chill Out! Solution

Chill Out! worked closely with PAIR in the weeks leading up to the event, coordinating catering, drinks and bar services, while recommending suppliers and options that offered the best value within the available budget.

On the day, our New York team managed the room setup, including seating, catering and bar arrangements, and provided onsite support throughout the event. We also helped coordinate the running order, ensuring everything flowed smoothly and allowing the client team to concentrate on their guests and panel discussions.

With limited client representatives available onsite, Chill Out! acted as an extension of the PAIR team, providing the local knowledge, practical support and attention to detail needed to deliver a successful event.